Salient Features of a School Management System

With the growing technology and advancements in science, all professional sectors are adopting modern and advanced ways of working. A school management system is a platform that helps educational institutions function efficiently and enhance the learning experience of students. This software helps to digitize several administrative and academic tasks. Some of its benefits are: 

  • It is a cost-effective process. The manual time, labor, and stationery are reduced as the tasks are performed digitally on the system. 
  • Instant online feedback exchange is possible by using a school management system. This ensures the academic growth and development of the learners. 
  • Attendance, admissions, and the fee for curriculum planning, all these tasks can now be performed digitally. This makes teachers more effective at work. 
  • Better productivity, time management, improved discipline, and teaching efficiency are a few other benefits of using a school management system. 

Features of a school management system 

1.Attendance Management

Recording attendance of students is the key responsibility of the teachers that need to be performed every day. It requires teachers to spend a considerable amount of time every morning marking absent and present in the attendance register. Doing this task manually not only leads to time-consuming but also more errors and mistakes. To overcome this problem, online attendance management software is very important. School management software helps teachers to keep a digital track of students’ attendance. Keeping a check of students’ regularity, and punctuality, and generating accurate attendance reports is now a cakewalk for the teachers. 

2. User-friendly Functioning 

For decades educators and administrators have been working using conventional methods. However, with the growing technology, all professional sectors are adopting modern ways of working. The same needs to be done in our education system too. One of the main features to look for in a school management system software is user-friendly functioning. The application should be designed in such a way that all teachers can use it with minimum or basic computer understanding. This not only improves the technical skills of the teachers but also makes them more confident and efficient at teaching. Educators must select an application that can be designed as per the needs or requirements of the educational institution. 

3. Parent Communication

To ensure the academic growth and development of students, interactions between teachers and parents are quite significant. Due to time constraints and busy schedules, it becomes difficult for many parents to attend the physical PTMs. Also attending the multiple parents physically becomes hectic for teachers too. A school management system helps in improving communication among different stakeholders. Parents can now connect with teachers digitally anytime from anywhere. Also, they can track their ward’s class performance, learning curve, report card, and more just with a few clicks and taps on the system. 

4. Automation of the Admission Process 

At the start of the new academic session, every year schools and colleges have to take admissions. Collecting admission forms, dealing with the long queues of parents or students, preparing manual admission lists and more such tasks become quite time-consuming and tedious. To enhance the admission process, using technology is necessary. Now, by using an attendance management system, administrators can perform all the tasks online. From generating admission forms to finalizing the students, all the steps can be automated. This software reduces the space for errors, confusion, and other possible difficulties. 

5. Online Assessments

Students these days don’t enjoy the pen-and-paper mode of exams, and assignments. A school management system helps teachers to conduct assessments online. Teachers can now design online quizzes, puzzles, multiple-choice question worksheets, presentations, and more.  Also, teachers can provide individual assignments to students as per their understanding and level of knowledge. Students can submit the given tasks online and get quality feedback from the teachers too. The feedback and remarks get saved on the system and can be accessed by students anytime. This accessibility enhances students’ class performance to a great extent. 

6. Better Learning Content

Understanding the theoretical and applicative portions of the textbooks becomes complex for students. A school management system helps teachers to provide students with audio-visual learning tools like educational videos, modules, demonstrations, picture cards, PowerPoint presentations, infographics, and animations. With the help of visualization, students tend to understand the concepts better and more quickly. 


A school management system offers better flexibility, convenience, comfort, and accessibility to the different stakeholders. By reading the above-mentioned information, we can make out the salient features of a school management system that educational institutions must have for better functioning and management. This helps schools perform tasks hassle-free and effectively. 

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