Nowadays the importance of scanning documents is increasing for both business and personal reasons. People do it to save space, exchange important documents fast, store information in a better way, and so on. Indeed, an app scanner is a simple but efficient tool.
So let’s mention the main advantages of making scan copies of any printed content and having a scanning application on your smartphone. Who knows, maybe this simple tip will help you to become more productive and successful in different spheres of life.
Free up some space
We have been storing many documents in offices and at homes for ages. But this tradition is too old-fashioned to keep. Besides, document scanning helps to minimize paper usage and protect ecology from a long-term perspective.
If you transform your files into electronic copies you can save so much space that you can’t even imagine. Images are very lightweight and can be saved on your hard drive or cloud storage.
Organize your documents
Keeping your documents in order requires much time and attention. You can organize them in chronological, alphabetical, and other order depending on your preferences. But these practices are much better to perform with electronic files.
By using a scanner tool, you can prevent a huge mess in your paperwork. As a result, you’ll demonstrate better productivity.
Improve data preservation
If you have different important documents you want to make sure they are stored properly. Unfortunately, paper files are very weak and fragile, so you can damage them by water, fire, and etc. Any unpredictable issue can cause ultimate damage. Besides, paper tends to age naturally.
Storing files in digital form also have hidden rocks. But it’s definitely better to use an app scanner and have your essential documents by hand.
Improve information sharing
Exchanging paper documents isn’t convenient and fast. You need to send files by mail, give time for delivery, wait for a response, etc. That’s not how we do things nowadays.
If you have an app scan tool you can send and receive files at lightning speed. Just open your smartphone scanner app and make electronic versions of your paper content within several seconds. After having e-copies, you may share them using any app and service.
Level up data security
As it was mentioned above, electronic papers could also be lost and damaged. But compared to traditional paper documents, it’s more secure to store them on the cloud or hard drive.
By scanning documents you’ll make sure your information is strongly protected. For this, you may use passwords, two-factor authentication, encryption, and other types of online protection.
Get ready for the audit
Every company has to complete different audits to submit its legal and up-to-date activity according to current regulations. But if you store your paperwork in traditional folders and stands then it would be harder to do background checks.
In such a case, business scanning is calling your name. Make electronic copies of your documents and then organize them according to the proper system of storage.
Improve customer service
If your company serves many customers in different regions then you experience huge pressure of serving them the best. By using electronic documents you can easily improve the situation without effort.
For instance, instead of printing invoices and sending them by mail, you can share electronic versions of invoices online. Such an invoice scanning service could give you many secondary benefits, like saving papers, speeding up procedures, etc.
Find a proper file easily
If you need to find the exact sheet of paper among thousands of sheets then you may spend hours on it. Well, a well-organized storage system may improve your search but not very much.
A good scanner tool simplifies search and lets you find a relevant document much faster. All you need is to add a proper title and tags to your scanned copy.
Have more changes for recovery
Let’s imagine that your paper file is burnt. Do you have any chance to recover it? Definitely not. But there are more chances to recover an electronic copy. You can use specific software and likely restore your documents.
Besides, after scanning your papers, you can protect them and decrease issues in the future. For instance, copy your files on a hard drive, cloud, flash drive, etc.
Join the ecological movement
According to statistics, an average office employee uses 10 thousand sheets of paper per year. So you can imagine how useful iPhone apps can play an incredibly important role in the environment.
Scanning documents isn’t useful for you and your needs but also for our planet. You can reduce paper waste and help to save the trees on the Earth.
So now it’s definitely obvious that you need a great scanner for your mobile device. Select one of the available iPhone apps in the App Store and use it for all your business or personal needs!